Constitution

Passed on June 12, 2008, click here for a pdf version.

I. Name of Association

The name of the Association shall be: LAKELAND COLLEGE ALUMNI ASSOCIATION hereinafter referred to as the Association.

II. Objects of Association

The objects of the Association shall be:

(a) To assist members in their efforts to maintain contact with those they came to know during their term at Lakeland College.

(b) To promote activities which will assist students at Lakeland College academically, recreationally, socially, and/or financially.

(c) To assist Lakeland College in its efforts to keep in touch with the educational needs of the community it serves and;

(d) To promote the best interests of Lakeland College, its students and its staff.

III. Membership - Terms of Admission for Membership

There will be 4 categories of membership:

(a) Associate
(b) Annual
(c) Lifetime
(d) Honorary

Anyone who has been a student or on the staff of Lakeland College, or its antecedents, will automatically become an Associate Member. They will receive the Alumni Association publications (Lakeland Review) and any other general information (It will be the members responsibility to keep the Alumni Co-ordinator apprised of address or name changes). Associate Members, along with family and friends, may also attend Alumni functions upon payment of regular entry charges.

This will be a non-voting membership and no Executive positions may be held.

Any Associate Member wishing to become active in the Association may do so by:

(a) Purchasing a 1 year membership ($10.00 in 2006)
(b) Purchasing a Lifetime membership ($100.00 in 2006)

Annual members may vote at the Annual General Meeting (AGM) or any other General Meeting called during that year. They may also run for office and hold an executive position for that 1 year. This membership will be renewable annually.

Lifetime Members may vote, run for office and hold any executive position for its full term. Lifetime Members may be eligible to receive benefits as awarded from time to time by an AGM. Such benefits may be added to or deleted at any AGM.

Honorary membership in the Association may be conferred upon any individual deemed to have performed outstanding service to Lakeland College or the Association. Any person may be proposed to receive this special tribute by any alumnus in good standing. An outline of the service performed should be presented to the Executive along with the name put forward for consideration. Final approval shall be the prerogative of a general meeting. There will be no special privileges with this membership.

IV. Mode and Time of Calling General and Special Meetings

The Annual General Meeting shall be held on the Saturday morning of the Annual Homecoming Weekend on the Vermilion Campus.

Date and time of this meeting will be advertised in the Lakeland Review.

Special meetings may be called by the President with the concurrence of a majority of the Executive. Voting members will be notified in writing or by phone, fax or email at least 2 weeks in advance of the meeting.

V. Number to Constitute a Quorum

A Quorum at the Annual General Meeting or any Special General Meeting shall be at least one half of the Executive plus at least twenty (20) voting members.

VI. Appointment of Executive Officers

The Executive of the Association shall be elected annually. It shall be constituted as follows:

1 President - one year
1 Vice-President - one year
1 Secretary - one year
1 Treasurer - one year
Any position may be re-elected for an additional term.
6 Directors - three years each. A minimum of two directors shall be replaced each year.
1 Past President - A voting position. If the immediate Past President is unable or unwilling to fill this position a previous Past President may be appointed by the Executive.

A Quorum at Executive Meetings shall consist of 6 or more members.

Alumni Co-ordinator - An ex-official non-voting member. The Alumni Officer will attend all meetings. The Co-ordinator is the first point of contact for the association and continues to deal with the daily liaison and assigned alumni activities that provide service to your volunteers.

College Development Director - the Executive Team member responsible for all alumni related duties. The Development Director should be available and willing to help guide the association and the Alumni Office on a regular basis. Any concerns regarding staff, administration or any other related issues should be forwarded to the Development Director for resolve.

VII. Duties

President - The President shall be ex-officio a member of all committees and shall, when present, preside at all meeting of the Association and of the Executive. In the President’s absence, the Vice-President shall preside at all such meetings, and in the absence of both, a Chairman shall be elected by the meeting to preside there at.

Vice-President - The Vice-President shall attend all meetings, if possible. In the absence of the President the VP shall preside at any meeting of the Executive or the Association.

Directors - The Directors shall, subject to the By-laws or direction given it by majority vote at any meeting properly called and constituted, have full control and management of the affairs of the Association, and meetings of the Executive shall be held as often as may be required and shall be called by the President as prescribed above.

Secretary - It shall be the duty of the Secretary to create an agenda, attend all meetings of the Association and of the Executive, and to keep accurate minutes of the same. The Secretary shall have charge of all correspondence of the Association under the direction of the President and the Executive. The Secretary shall keep a record of members of the Association with their addresses and send out notices of meetings as requested by the President and Executive. The Secretary shall provide approved copies of the minutes and records of the Association to the Alumni Co-ordinator as expediently as possible.

Treasurer - The Treasurer shall collect and receive the annual dues levied by the Association, such monies to be promptly deposited in the bank account of the Association.

The Treasurer shall properly account for the funds of the Association, keep such books as directed by the Executive and be able to present a full and detailed account of receipts and disbursements at each Executive Meeting or as requested by the Executive. The Treasurer shall prepare for submission to the Annual Meeting a Statement, duly Audited as hereinafter set forth, of the financial position of the Association and submit a copy of same for the records of the Association. The Treasurer should be prepared to provide documentation supporting said Financial Statement.

Duties of the Executive - To administer the affairs of the Association as efficiently as possible to achieve the purposes for which the Association exists.

Exercise of Borrowing Power - None without the consent of a General Meeting.

Audit of Accounts - The accounts shall be audited by an auditor appointed by the Executive following the end of the Association's fiscal year, April 30th, and prior to the Annual General Meeting.

VIII. Removal

A member of the executive may be required to withdraw for failure to attend without due cause, three consecutive meetings, including executive meetings, the Annual General Meeting or general meetings.

IX. Altering the Constitution

Any changes to the constitution shall be made at the Association AGM. The Executive of the Association may propose changes to the constitution. The Notice, that changes to the consitiution to be proposed at the upcoming AGM, will be posted in the Alumni Magazine. Any paid-up member of the Alumni may receive written copies of the proposed changes before the AGM by contacting the Alumni Coordinator.

X. Dissolution

In the event that the Lakeland College Alumni Association should be dissolved all assets will become the property of Lakeland College.